Expense tracking that keeps you organized
Keep track of your expenses with mobile receipt scanning, bank account imports, and automated expense categorization.
One-time purchase, lifetime access.
Track receipts with OCR scanning
Never lose a receipt again. Use our mobile app to scan receipts with OCR technology that automatically extracts the information you need. (Note: Receipt scanning is available on mobile devices only.)
- Mobile receipt scanning (Android app)
- OCR text extraction using ML Kit
- Automatic date and amount detection
- Photo storage with receipts
- Manual entry option if OCR fails
Import from bank statements
Import your expenses directly from CSV files exported from your bank. Save time by bulk importing transactions instead of entering them one by one.
- CSV import support for bank statements
- Automatic transaction parsing
- Duplicate detection based on date and amount
- Bulk categorization with auto-categorization rules
Organize by category
Categorize your expenses for easy tax preparation. Set up category rules to automatically categorize similar expenses.
- Custom expense categories
- Category rules for auto-categorization (keyword matching)
- Built-in auto-categorization for common vendors
- Bill tracking and recurring bills
- Category-based reporting
Frequently Asked Questions
All Pilot Car Admin features
Invoicing
Create professional invoices in minutes with multiple billing types, automatic status tracking, and ...
Expenses
Keep track of your expenses with mobile receipt scanning, bank account imports, and automated expens...
Mileage Tracking
Track vehicle mileage for tax deductions. Separate business and personal miles, support multiple veh...
Calendar & Scheduling
Manage your booked runs and schedule with an intuitive calendar interface. Keep track of all your ap...
Everything Tied to the Job
Every job keeps its customer, destination, mileage, and billing history together—so nothing gets los...
Offline-First by Design
Pilot Car Admin runs fully offline. Track jobs, mileage, expenses, and invoices all day, then sync a...
Sync That Just Works
Offline-first with secure, bidirectional sync between devices. No accounts, no cloud dependency, no ...
Built Secure from the Ground Up
App lock, auto-lock, license validation, tamper detection, and local-first storage—designed for inde...
Ready to Get Started?
Join pilot car drivers who are already managing their business more efficiently with Pilot Car Admin.
Have questions before buying? Send a quick message and we'll help you decide if Pilot Car Admin is a good fit.